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Office of University Records

The Office of University Records maintains the official academic records of all students at LLU. Requests for inspecting records should be made in writing to the Office of University Records. The director of the office has 45 days to fulfill this request; however, requests are usually granted within two weeks. Any questions you may have concerning your academic standing within the University should be directed to your academic advisor or the dean of your school.

The Office of University Records is responsible for the registration process, verification of student enrollment (including veteran's benefits and loan deferments), for "good student" insurance discounts, and for the evaluation of undergraduate transfer credit.

For information regarding registration, adding or dropping courses, deadlines, etc., please consult the LLU course schedule and registration instructions booklet which is published quarterly.

University records office hours:

Monday and Tuesday: 8:30 a.m. to 4:00 p.m.
Wednesday: 9:00 a.m. to 4:00 p.m.
Thursday: 9:00 a.m. to 6:00 p.m.
Friday 8:00 a.m. to 2:00 p.m.

Registration

Each student is provided either a student schedule/registration invoice listing courses or a blank registration form. Students enrolled in block programs who have no holds on their registration will receive a student schedule/registration invoice listing courses for the upcoming quarter. These courses have been automatically entered by the computer. Students in block programs who have registration holds and those students who are not enrolled in a block program will receive a blank registration form on which they need to list the courses they plan to take.

Registration for the fall quarter begins the day after Labor Day weekend. Registrations for the winter, spring, and summer terms begin one week before finals week of the preceding term. To avoid long lines, students should plan to register early during the registration period. The closer to the beginning of the term, the longer the lines.

All students must clear with student finance to validate their registration. Registrations will be automatically dropped for students who have not obtained financial clearance by the first day of the quarter. Financial clearance may be obtained by requesting each quarter via the web at <http://www.llu.edu/ssweb> or sign up for the auto clearance process (see the ?Finance? section for more information). In order to receive credit for a specific class, a student must be registered and financially cleared by the final date to add classes. Students are encouraged to register on time and are not to attend classes for which they are not registered. A late registration period of five days is provided to accommodate students who have been unable to return to campus by the beginning of the term. A late registration fee of $50 will automatically be charged to the student's account by the computer during this period. Specific dates are listed in the LLU course schedule and registration instructions booklet published each quarter as well as in the quarterly student information sheet available from the office of University records.

Adding and dropping classes

Students may change their schedule by completing a change of program form available in the office of University records. Students must obtain the signature of their advisor, dean of the school in which they are enrolled, financial aid, and student finance prior to bringing it to the office of University records in person.

The last day to add a course is five days after the beginning of instruction of any quarter. The last day to drop a course without record on the transcript is 10 school days after the beginning of instruction of any quarter. A grade of W (withdraw) will be recorded on the transcript for courses dropped prior to 14 calendar days before the final examination week. Courses may not be withdrawn after this date. The schedule for withdrawing from courses will be altered for courses that meet less than the full quarter (i.e., summer courses). The specific dates for adding or dropping courses are listed each quarter in the LLU course schedule and registration instructions booklet.

Academic advisement

The final responsibility for selecting courses (except in block programs) and meeting requirements for graduation rests with each student. Questions regarding these requirements should be made to the student's major department, program, or school. Likewise, this applies to academic advisement provided for students.

Transcripts

Transcripts may be issued to students or will be sent to designated institutions upon the student's written request (including the student's signature). Transcripts given to a student will indicate ?issued to student.? Requests should include the following information: first and last name, middle initial, maiden name (if applicable), Social Security number or LLU student number, last term attended, and where the transcript is to be sent. A transcript request form is available on the web at <http://www.llu.edu/ssweb> for student convenience. The fee is $2 per copy.

Special charges are as follows: $5 for rush (48 hours); $5.00 for sealed envelope (transcript will be marked ?issued to student?); $10 for a rush transcript in a sealed envelope; and $10 for fax within the United States and Canada.Transcripts contain only courses taken at LLU. Diplomas, transcripts, and statements of completion will be issued only for students whose financial obligations to the University have been met.

Transcripts from other institutions are accepted only when mailed directly to the University from the institution of origin. Transcripts received from students are used for unofficial evaluations only.

Types, locations, and custodians of education records

The following is a list of the types of records that the University maintains, their locations, and their custodians.

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