Research Affairs / 
Recommended Timeline for Preparing and Submitting a Proposal



LLU Deadlines for Proposal Submission

Regardless of proposal type or submission type, the  PI must submit the completed application package to Research Administration for final review and approval at least 5 business days before the sponsor's application deadline.

The following RECOMMENDED TIME LINE is designed to meet this goal and guides investigators from proposal conception to submission. 

back to top


NOW or at least 3 months* before sponsor deadline

Start work on the proposal package


Write the Research Plan


*For major proposals (e.g. NIH RO1s), PIs are urged to collect preliminary data and start developing the research plan at least 6-12 months before the sponsor deadline.

back to top


AT LEAST 2 months before sponsor deadline

Continue work on the proposal package


Note:  If the sponsor uses a "Just-in-Time" submission process, some issues may be take care of after submission.  But this does not apply to all regulatory issues, nor to all sponsors.  Check the sponsor's terms and conditions, then contact Research Administration for more information.

Evaluate the Research Plan

  • Get constructive criticism from funded colleagues to improve the research plan

back to top


AT LEAST 1 month before sponsor deadline

Continue work on the proposal package


Revise the Research Plan

  • Revise the research plan based on constructive criticism from funded colleagues

back to top


AT LEAST 2 weeks (10 business days) before sponsor deadline  

Continue work on the proposal package


Finalize the Research Plan

  • Write the cover letter and include information recommended by the sponsor

back to top


AT LEAST 1 week (5 business days) before sponsor deadline

  • Assemble or upload electronically the complete application (Request electronic application support)
  • Complete Section V of the LLU Transmittal, including:
    • PI Approval and Assurance
    • Getting required administrative approvals from your department/center and school
  • Submit the FINAL proposal package to Research Administration for approval no later than 5 business days before the application deadline, including:
    • the signed LLU Transmittal, and
    • the complete, final application (either paper or electronic version, as required by the sponsor)

The appropriate LLU authorized official will review and approve the proposal.

back to top


AT LEAST 2 days before the sponsor deadline


back to top