Research Affairs / 
Researcher's Alert for January 11, 2013


Research Affairs is hosting monthly lunch seminars on the second Tuesday of every month for the LLU community on various topics relating to research.  The next session will be held Tuesday, February 12, 2013 from 12-1pm.  Lunch will be provided.  This will be the first in a two-part series on financial management.  Research Affairs Financial Management will present “Financial Management Part I:  Tips & Tools for Managing Your Sponsored Project.”  Objectives of this session include:  know your financial analyst, Banner self-service, importance of effort reporting, difference between direct and indirect costs, project reports, research policies and procedures, overview of Research Affairs website. 

Due to limited spacing, an RSVP is required.  You may RSVP to Lorraine Sarmiento at or ext. 49478.

If you have suggestions for future training sessions or if you are interested in presenting on a particular topic, you may also contact Lorraine.


The new Congressional Districts when into effect with the convening of the 113th Congress on January 3, 2013. Loma Linda is now in Congressional District CA-031.


H-7 Residual Funds from Sponsored Projects (Previously titled Residual Income)

The title has been modified, policy and procedures updated, and a guidance document added. These documents define residual funds from sponsored projects and describe the process used to determine and distribute the funds. This revision includes one substantive change: any remaining budgeted facilities and administrative (F&A) funds will be charged to the project to ensure institutional overhead allowances and other recoverable funded monies are received.

H-12 Extending Sponsored Projects (Previously titled No-Cost Extension for Sponsored Projects)

The PI is expected to complete a sponsored project within the originally specified project period. However, unexpected circumstances may arise. If the PI cannot complete the project in the original project period, he/she must submit a project extension request to Research Affairs Financial Management. The key revision for this policy is the title change from, “No-Cost Extensions for Sponsored Projects,” to “Extending Sponsored Projects.” The previous title is a common term used by most federal sponsors whereas the new title encompasses all sponsored projects no matter the type of sponsor. Remaining revisions are grammar and punctuation.

Authorship Criteria (new policy; guidance revision)

The authorship policy was created to provide a place to house the existing guidance document.  The policy states that a guidance document for authorship exists and indicates that there is a process for disputes.  The guidance document has minor editorial revisions.

H-36:  IRB Member Conflict of Interest (policy, procedure, guidance revisions)

The policy has minor editorial revisions. Procedure Section 3.6 was revised to state that if the IRB Chair has a conflict, the Vice Chair or designee will serve in the Chair’s place; the definition for “Quorum” was added. Guidelines Section 1.2 (a conflict exists if the IRB member has a supervisory role or other authority role over the investigator listed on the study) was removed as there are numerous IRB members with this potential conflict and this slowed the review process. 

H-22.B  Designating the IRB of Record (new procedure)

This procedure was developed to outline the process for designating an IRB of record when either the LLU IRB is willing to accept the review of research by an external IRB or when the LLU IRB will serve as the IRB of record for research done at a non-LLU organization/entity.  The procedure also outlines the circumstances under which this may occur. 

These documents can be found in the LLUAHSC Handbook. If you have questions, please contact Lorraine Sarmiento at or ext. 49478.




The first Grand Challenges newsletter, which contains funding opportunities and recent Gates Foundation grant activity, can be found at: . Grand Challenges is a family of grant programs fostering innovation to solve key global health and development problems.

And now, moving forward . . .

Be aware of “the tyranny of the urgent” that trumps the pursuit of the important.