Department of Social Work and Social Ecology

Timesheet and instructions

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Work opportunities may be available to students after financial need is determined by the Office of Financial Aid. The majority of funding for on-campus employment is provided by the United States government for United States citizens and certain eligible non-citizens.

 

Master's-level students in the Department of Social Work and Social Ecology who are enrolled in Practicum Seminar Courses (757 and 787 series) may be eligible to receive work study funding for all or a portion of their required field hours.

The hourly rate for a master’s-level student in the Department of Social Work and Social Ecology is $14.32 per hour.

Fill out the application for Federal Student Aid. Once you are accepted to the MSW program, work with the Office of Financial Aid to determine the amount of money you are eligible for. This amount is indicated in your Budget Award Letter (see sample letter).

 

NOTE: If a student’s Budget Award Letter indicates eligibility exceeds that which is required above, the student MAY CHOOSE to earn the excess amount by applying for another work study job on campus. The excess amount may not be earned by accruing additional field practicum hours.

Check your eligibility by looking at your award letter by following these steps:

 

If you do have enough eligibility:

Print out your letter and submit it along with appropriate paperwork to Candice Direen. Eligibility figures below are based on an hourly pay rate of $14.32 per quarter.

Course	Work Study Eligibility (non-stipend)	Work Study Eligibility (stipend)+	Number of hours required per quarter
SOWK 757 ABC	$2300 per quarter*	$1200 per quarter	160
SOWK 787 ABC	$2900 per quarter*	$1450 per quarter	200
CRMJ 757 ABC	$2300 per quarter *	N/A	160
CRMJ 787	$2900 per quarter	N/A	200
GERO 757 ABC	$2300 per quarter *	N/A	160
GERO 787	$2900 per quarter	N/A	200

Contact Rose Hill in the Office of Financial Aid to ask if you can receive FWS funding of at least XXXX per quarter. If you have less than XXXX per quarter or nothing at all, Rose may be able to increase your eligibility to the proper level OR give you eligibility if you have none. Once your eligibility is adjusted to at least XXXX, print out your letter and submit it to Candice Direen.

 

After confirming your eligibility and submitting your budget award letter to Candice Direen, go online to apply for the job.

Please note: this application is just a formality, but it is helpful to have your electronic resume handy when filling it out so you can copy and paste into the application. The hourly wage you will be receiving is $14.32 per hour, not the wage that is posted on the website.

If you have any problems filling out the application - If you think you filled it out and submitted it but it did not go through, please call Human Resources at (800) 722-2770 and ask for Jennifer L. Lawrence 558-1000, extension 44924.

After filling out the online application, you will be sent electronic paperwork to complete and return (electronically) to HR. After your electronic paperwork is processed, you will be contacted by HR to for an Employee Sign-up Appointment. The Sign-up Appointment will trigger your official employment status. After you have completed your appointment, it will be 2-3 weeks before you will be an active employee and able to be paid your Federal Workstudy money through Payroll.

Returning Students

Once a student has applied to receive work study funding for his or her field practicum hours, he or she does not need to resubmit paperwork when going from 757 to 787 series courses. At the beginning of a new academic year; however, the student will need to show his or her current Award Letter to the department to verify that his or her level of eligibility either meets or exceeds the figures listed above. Once eligibility is re-confirmed, the student may continue to submit timesheets for work study hours.

This timesheet was designed to be filled out electronically. The hours will automatically be totaled.

Timesheets are DUE at the end of each pay period (refer to the payroll calendar) to the designated staff member in the Department of Social Work & Social Ecology no later than Friday at 12 noon. Timesheets submitted after the deadline may need to be resubmitted in the following payroll cycle. If you submit a late timesheet, please obtain a green timecard from the Department of Payroll, fill it out, and submit it to the designated staff member in the Department of Social Work & Social Ecology for signature.

* Students cannot log more than 8 hours per day and are only paid for required field hours.

* If working longer than a 6-hour day, a 30 minute lunch break must be taken before the 5th hour of work. (If you are working 8:00 a.m. - 4:30 p.m., you must take a lunch by 1:00 p.m.).

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